NOTICE OF A MEETING OF WATER ORTON PARISH COUNCIL
To be held at the Pavilion, Openfield Croft, at 6:30pm on Thursday 5th January 2023
Members of the public and the press are welcome to attend
29th December 2022
Dear Councillor,
You are summoned to attend a meeting of Water Orton Parish Council to be held at the Pavilion, Openfield Croft at 6:30pm on Thursday 5th January 2023 at which the following business will be transacted. Any Councillor unable to attend should forward their apologies either to the Clerk or the Chairman.
If you have any queries regarding this information, please do not hesitate to contact the Clerk.
Kate Clover PSLCC
Parish Clerk
A G E N D A
22/84. Apologies: To receive and approve reasons for absence
22/85. Public participation: The meeting to adjourn for up to 15 minutes to allow for public participation. Residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration at the discretion of the Chairman. Members of the public wishing to raise issues which are not on the agenda should notify the Clerk, members of the Public may not take part in the Council Meeting itself. You are requested to send your comments to the Clerk by midday on the day of the meeting.
22/86. Declarations of Interest and dispensations: To receive Declarations of Interests and consider grant of dispensations of which written notice has been received by the Clerk.
22/87. Minutes:
a) To approve the minutes of the Extraordinary Parish Council meeting held on 12th October 2022 Appendix 1a
b) To approve the minutes of the Parish Council meeting held on 27th October 2022 Appendix 1b
c) To approve the minutes of the HR Meeting held on 1st December 2022 Appendix 1c
d) To approve the minutes of the Finance Committee Meeting held on 1st December 2022 Appendix 1d
e) To approve the minutes of the Extraordinary Parish Council meeting held on 1st December 2022 Appendix 1e
22/88. Reports from County and District Councillors (for information only) if present:
22/89. Reports from Chairman and Councillors (for information only):
22/90. Prospective Councillor presentation/s: Prospective Councillor/s to briefly introduce themselves to the Council.
22/91. Co-option: To consider candidates for co-option to the three casual vacancies upon the Parish Council.
22/92. Declaration of acceptance: Successful applicant/s to sign their Declaration of Acceptance of Office form before the Clerk.
22/93. Committees & Representations: To consider the structure of the Council and its Committees including the creation, amalgamation and dissolution of Committees & Working Groups Appendix 2
22/93. Planning:
- To consider pre-planning application consultation for a Mobile Phone Base Station (Cornerstone) at Gypsy Lane, Water Orton.
NB: No planning applications have been received by NWBC for consultation
22/94. Finance:
a) To approve the payment schedule for January and items paid under delegated authority since the previous schedule. Appendix 3a
| Payee | Supplier | Payment
Type |
Invoice
no. |
Details | Net Amount | VAT | Total | Payment Status |
| D. Burley | Aldi | BACs | Screenwash – reimbursement | £ 2.49 | £ 0.50 | £ 2.99 | PAID 02/12/22 | |
| K. Dewsbury | B&Q | BACs | Lopers – reimbursement | £ 19.00 | £ – | £ 19.00 | PAID 06/12/22 | |
| Orchard Nurseries | Orchard Nurseries | BACs | Christmas Tree | £ 30.00 | £ – | £ 30.00 | PAID 07/12/22 | |
| Irwin Mitchell | Irwin Mitchell | BACs | 3643324 | Professional Fees | £ 1,250.00 | £ 250.00 | £ 1,500.00 | PAID 08/12/22 |
| Waterplus | Waterplus | DD | INV00495629 | Water – Pavilion | £ 11.14 | £ – | £ 11.14 | PAID 14/12/22 |
| NWBC | NWBC | BACs | 722389 | Garage Rent | £ 127.40 | £ – | £ 127.40 | PAID 16/12/22 |
| P. Robinson | Unknown | BACs | Stationery for tender documents | £ 2.99 | £ – | £ 2.99 | PAID 16/12/22 | |
| P. Robinson | Post Office Ltd. | BACs | Postage for tender documents | £ 8.70 | £ – | £ 8.70 | PAID 16/12/22 | |
| BT | BT | DD | MO20 | Broadband – Pavilion | £ 28.21 | £ 5.64 | £ 33.85 | PAID 20/12/22 |
| Staff | Staff | BACs | Staffing Costs | £ 8,415.24 | £ 8,415.24 | PAID DECEMBER | ||
| Fleet | Fleet | BACs | SI223642 | 14 x 10L Pitchmarker C White | £ 326.88 | £ 65.38 | £ 392.26 | TO PAY |
| ESPO | ESPO | BACs | 6793014 | Toilet Roll, Blue Roll, Mops – Pavilion | £ 50.10 | £ 10.02 | £ 60.12 | TO PAY |
| Turnock | Turnock | BACs | 52052 | Christmas Lights 2022 | £ 4,906.00 | £ 981.20 | £ 5,887.20 | TO PAY |
| £ – | ||||||||
| TOTAL EXPENDITURE | £ 15,178.15 | £ 1,312.74 | £ 16,490.89 | |||||
| Outstanding amount to pay | £ 6,339.58 | |||||||
b) To approve the 2022-23 Accounts and Bank Reconciliation to 28th December 2022. Appendix 3b
c) To consider amendments to the 2023-24 Draft Budget. Appendix 3c
22/95. NWBC / WOCAG Grant – Site outside Village Car Park: To consider and if appropriate approve the return of the £5,000 grant funding to NWBC. Appendix 4
22/96. Clerk Report: To consider matters raised in the Clerk report Appendix 5
a) Bookings: To consider a reduced hire fee rate for Charitable Organisations at the Pavilion.
b) Outdoor Hire: To consider further potential hire of the Playing Field for community events & additional football training / matches and associated fees and charges
c) Bank Account
d) Supplies
e) Current Risks / Internal Control
f) Correspondence
22/97. Items for the next meeting: Terms of Reference for Committees, 2023/24 Budget & Precept Demand.
22/98. Date, Time and Place of next Parish Council Meeting: To confirm the next Parish Council Meeting is to be held on Thursday 26th January at 6:30pm at Openfield Croft, The Pavilion.
22/99. Closed Session: To consider moving into a closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the sensitive nature of business to be discussed for items 22/100 – 22/102.
22/100. To consider tenders for the refurbishment of the Bowls Club toilets: To consider the tenders for the refurbishment of the Bowls Club toilets. (APPENDIX 6a & 6b – confidential reports)