Draft Minutes of Remote Meeting held on Wednesday 28th October 2020

DRAFT MINUTES OF THE REMOTE WATER ORTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 28th October 2020 AT 7.30PM

Present:        Cllrs Robinson (Chairman), Hailstone, Bevan, Rees, Freeman, Chown, B O’Meara & C O’Meara

Clerk- Daphne Robinson CC & BC D Reilly, B.C J Macdonald
2 members of the public

340   Chairman’s Report

  • Cllr Robinson welcomed Cllr Freeman to the council. He reported from the SMZ committee on the Traffic Management meeting with Hs2, that the number of construction vehicles which will be going through the village was of concern. He advised that the Hs2 work was going to have a significant effect on the village for the next four years. There had been a spate of antisocial behaviour on the Green and the old school. Cllr Robinson asked Cllr Reilly if he could inform WCC to ensure the building was secure.

341   Apologies for absence and reasons given

None

342   Declaration of interests and requests for dispensation on items to be discussed.

  • Cllr Freeman declared an interest in the Hs2 construction working in Attleboro Lane as she was a resident there.

343   Report from Police

The Clerk gave a report supplied by the police:

  • Three males were arrested after the police spotted a motorhome that looked out of place along Plank Lane. The motorhome had been stolen from Birmingham and all males were arrested after a foot chase. Two vehicles seized for driving offences. One off road motorbike seized after initially failing to stop for police. Incidents of Antisocial Behaviour and damage have decreased at the empty properties along Attleboro Lane. This may be due to the properties being used by the Fire Service for training.
  • While the number of incidents at Attleboro Lane had decreased, the number at the old school had increased. Reports were coming in that youths were inside the premises and causing damage. Five youths detained on 9th October, details obtained and taken to parents where they were spoken to again. Three different youths detained on 11th October, details obtained and taken to parents. There were no other reports of burglaries or theft.

344   Public Forum

  • A member of the Speedwatch team advised there were three new locations were the speed gun was being used. These are Coleshill Road/Plank Lane, New Road at the junction of Salisbury Drive and Watton Lane at the junction of Turnpike Drive.
  • A resident reported that the motorcycle, which he reported at the last council meeting going through the village at 12.30am, appeared to have ceased.

345   To approve the minutes of the meeting held on 30th September 2020.

  • Proposed by Cllr Hailstone, Seconded by Cllr C O’Meara and resolved that the minutes of the meeting held on 30th September 2020 were a true record.
  • 346   Matters arising from the minutes
  • The clerk reported the area on Plank Lane and other tree work will commence on Monday 2nd November. Painting work in the pavilion was now complete apart from the ceiling in the foyer which would be done once the plaster had dried. Still waiting for the second quote for the heating system. The date of the installation of the broadband in the pavilion had been put back until 9th December. Clerk and Chairman are meeting with WCC highways on Thursday 1st November to discuss the railing opposite the shops.

347   To receive reports from the Borough and County Councillors

  • Cllr Macdonald reported that the work for upgrading for the station car park had gone out to tender. This will be funded by NWBC. Work could be completed before Christmas. Water Orton Action Group (WOAG), as adopters of the station building, want to retain and renovate the building. WOAG were trying to get more support from Craig Tracey MP. Still awaiting the go ahead from WCC highways to proceed with the landscaping of the War Memorial site. The Remembrance parade would not take place due to Covid-19. There would be a service of remembrance at the War Memorial with a limited number of 250 people. Risk assessments had been carried out and submitted to NWBC, still awaiting the response. Volunteers were still providing meals two days a week to vulnerable and shielding residents.
  • Cllr Reilly reported that he had refused the objection from WCC highways with regard to his funds being used to help with the costs of replacing the fencing at the station car park. An appeal had been lodged. WCC had written to the government requesting that it be considered for becoming a unitary council. This had been refused and therefore been put back to 2023.

348   To receive an update on the Neighbourhood Plan

  • Cllr Bevan reported emails for the first round of consultation had been sent out and nine responses had been received. A meeting would be held on 29th October to consider the response from WCC. NWBC response would be discussed at a future meeting. NWBC comments centred mainly on the structure of the report rather than the policies.

349   To receive an update from the maintenance committee including the playground equipment.

  • There were no reports on the play equipment. Cllr Robinson reported that a builder was being sourced to carry out the repair work on the two brick build bus shelters.

350   To receive a report on HS2

  • Cllr Robinson reported from the latest SMZ meeting with Hs2. The construction of the major compound on Birmingham Road will start late November. This will involve twelve construction lorries per day going from A446 down Watton Lane, New Road and Birmingham Road, Monday to Friday. Cllr Robinson gave an outline of the haul road to be built parallel to Attleboro Lane. The work on boring the tunnel will be a 24/7 operation. Materials will be bought in and spoil from the tunnel will be sent out. This will be a huge construction operation which will run from 2021 to 2025. Cllr Robinson explained that this work would continue and that as a parish, it should push to get as much mitigation as possible for all the residents of the village. As much Hs2 information as possible, including contact details for Hs2, should be posted on the parish council website and leaflets printed if necessary. This will enable residents to contact Hs2 direct.

351   To approve the revised copy of the Council Code of Conduct

  • A copy of the code had been circulated to all members prior to the meeting.
  • There were no further comments made. It was Proposed by Cllr C O’Meara, Seconded by Cllr Bevan and Resolved to approve the revised copy of the Council Code of Conduct.

352   To receive an update from the HR committee

  • Cllr C O’Meara advised that there had been eight applications for the Handyman/Groundsman vacancy. The HR committee had shortlisted four candidates. Interviews had taken place and the committee had agreed that Mr Gary Marriner should be offered the position. It was Proposed by Cllr C O’Meara, Seconded by Cllr Hailstone and Resolved to appoint Mr Marriner for the Handyman/Groundsman position.

353   To consider the proposal from Kingslea Homes to lift the Village Green status on the land at the Dog Inn on Marsh Lane.

  • The Clerk had circulated the full proposal to members prior to the meeting.
  • In the proposal Kingslea Homes had secured and alternative piece of land on Plank Lane to be registered with Village Green status. They were also offering a cash contribution to the parish council of £15,000. After some discussion a motion was put forward to request a cash sum of £200,000 and   the Parish Council would be named on the registration of the Village Green status document.
  • This motion was Proposed by Cllr Freeman, Seconded by Cllr Bevan and Resolved that a cash contribution of £200,000 was requested and assurance that the Parish Council would be named on the registration of the Village Green status document.

Planning Applications

PAP/2020/0501 – Sub Station on Attleboro Lane.

  • After some discussion it was Proposed by Cllr Bevan, Seconded by Cllr Chown and Resolved to object to the application on the following grounds: The site was on Green Belt. It would aggravate flooding issues on the corner of Attleboro Lane and have an amenity impact on residents of Attleboro Lane. The proposed site entrance would have an ecology impact on the hedgerow in contravention of a lawful Assurance given by Hs2 to protect the hedgerow. The proposed construction route to this site that follows Vicarage Lane and Attleboro Lane is not safe.
  • The clerk would submit these objections to the planning office.

PAP/2020/0389 – No objection subject to the NWBC tree officer’s report

PAP/2020/0541 – No objection

PAP/2020/0541 – No objection

PAP/2020/0542 – No objection

PAP/2020/0474 – No objection

355   Financial Matters

To approve the electronic and future payment of invoices

  • Proposed by Cllr Rees, Seconded by Cllr Hailstone and Resolved to approve the electronic and future payments of invoices as listed

To receive an update from the clerk regarding the external audit

  • The clerk reported the External Auditor Report and Certificate 2019/20 had been received as follows: The AGAR was not accurately completed before submission review. Please ensure that the amendments are corrected in the prior year comparatives when completing the next year’s AGAR. Assets purchased during the year have not been included in Section 2 Box 9.

356   Items for next agenda

  • Councillors will contact the clerk

357   Correspondence

To consider the suggestion from a resident sent via email for extra parking by the playing field.

  • The council discussed this and would investigate the possibilities.

358   To exclude the public & Press to consider matters the following matters.

  • Proposed by Cllr Hailstone Seconded by Cllr Bevan and Resolved to exclude the public and press.
  • To receive an update on the possibility of obtaining land for wellbeing and conservation.
  • Cllr Robinson advised a further meeting would take place between the interested parties. More information would be available at the next meeting.

The date of the next parish council meeting is 25th November 2020

 

 

                                                                               

                                                                                   

 

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