DRAFT MINUTES OF THE REMOTE WATER ORTON PARISH COUNCIL MEETING HELD ON
WEDNESDAY 30th SEPTEMBER 2020 AT 7.30PM
Present: Cllrs Robinson (Chairman), Hailstone, Bevan, Rees, B O’Meara & C O’Meara
Clerk- Daphne Robinson
CC & BC D Reilly 1 member of the public
320 Chairman’s Report
Cllr Robinson highlighted that Water Orton was blessed with open spaces such as The Green and the Playing field. He remarked that he felt it odd that residents should take exception to the open spaces being used for what they are designed to be used for.
321Apologies for absence and reasons given
Cllr Chown – recovering from an operation BC Macdonald
322 Declaration of interests and requests for dispensation on items to be discussed.
323 Report from Police
The Clerk gave a report supplied by the police: 6 reported burglaries, 5 of these were related to the empty properties on Attleboro Lane purchased by Hs2. Police are contacting Hs2 to provide better security. One reported vehicle crime – items stolen from the vehicle. One reported incident of anti-social behaviour. 3 calls received of suspicious persons walking around at night. No offences were linked with any of these.
324 Public Forum – A resident asked if the council would be showing solidarity with neighbouring parishes regarding the Truck Park near Curdworth. The clerk reported that the council had not been included as a consultee however, Cllr Reilly explained that the council could lodge an objection as it is being built on Green Belt Land. Councillors made no comment. The resident also made comment regarding the noise from motorbikes being driven on Coleshill Road at 1.30am. It was also reported that there are snakes in the area.
325 To consider the application from Mrs Felicitas Freeman to be co-opted on to the council. Proposed by Cllr Bevan, Seconded by Cllr Rees and Resolved to co-opt Mrs Felicitas Freeman on to the parish council.
326 To approve the minutes of the meeting held on 26th August 2020. Proposed by Cllr Rees, Seconded by Cllr C O’Meara and Resolved That the minutes of the meeting held on 26th August 2020 were a true record.
327 Matters arising from the minutes
The clerk reported that the cost for purchasing a Defibrillator and cabinet would be £1800.00 The council need to decide on the artwork it requires for the park signs for the Green and the Playing Field so that quotes can be obtained. The removal of the horse chestnut on Old Church Road had been felled illegally. The tree officer at NWBC was seeking advice on the what legal action the borough council will take.
328 To receive reports from the Borough and County Councillors
Cllr Reilly gave an update on the continuing work by Hs2 including the discussion that NWBC and WCC were having with Hs2 regarding a compound on Gypsy Lane and Coleshill Road. He informed the meeting of WCC case for Local Government Reform.
329 To receive an update on the Neighbourhood Plan
Cllr Bevan reported the Neighbourhood Plan had been sent to the statutory Consultees. The deadline for feedback is 17th October 2020. The governance group would meet on the 19th October 2020 to discuss the responses.
330To receive an update from the maintenance committee including the Playground equipment.
a. To approve the work required on the highway and parish council land and consider any quotes submitted. A list of work required had been circulated to members. Proposed by Cllr B. O’Meara, Seconded by Cllr Hailstone and Resolved to approve the work required on the highway and parish council land. Quotes submitted would be considered in item 339b
b. To retrospectively approve the Coleshill under 13 football team to use the football pitch for a temporary period. The clerk reported that although she had delegated powers to hire out the football pitch, she had received emails from a resident of Openfield Croft to say that they believed it should not be allowed, as there had been an agreement with the previous parish council and the police that only one match could be played on a Sunday. The clerk reported she had not been able to find any evidence of this but wanted full approval from the council that they were in favour of this short-term arrangement. Proposed by Cllr B O’Meara, Seconded by Cllr C O’Meara and Resolved to allow the Coleshill under 13’s to use the football pitch.
c. To consider taking responsibility for the maintenance of the War Memorial Site. The clerk explained that for the landscaping work to continue on the site, WCC required the parish council, as the recognised body, to take overall responsibility of the site. After some discussion it was agreed the motion would be reworded. To consider taking overall responsibility for overseeing the maintenance work of the War Memorial site at no cost to the parish council. Proposed by Cllr Hailstone, Seconded by Cllr B O’Meara and Resolved to agree the rewording of the motion.
d. To approve the decorating of the changing rooms by Platinum Interior Decorating. There was no requirement to move to approve the quote as it had already been accepted by the maintenance committee
e. To discuss the boiler system A quote had been received for updating the control of the heating system. It was agreed the clerk would obtain a second quote for the next meeting.
331 To receive a report on HS2
Cllr Robinson reported that the SMZ are continually pressing Hs2 on their actions and have successfully pushed for change in Lea Marston. Cllr Robinson expressed his concerns regarding the greater level of impact the increase of construction sites and the excavation of the tunnel portal would have on Water Orton. Whilst he acknowledged that the SMZ were doing an exceptional job on keeping pressure on Hs2, he felt that it would be advantageous to Water Orton to form a Water Orton Hs2 focus group. This group would be active in responding to the activities of Hs2 that would affect Water Orton directly.
332 To discuss who will be responsible for updating the Parish Online Document
It was agreed that the Clerk would have overall responsibility for updating the Parish Online document. Councillors were asked to send what they believed should be included to the clerk.
333 To receive an update from Water Orton in Bloom
Cllr B O’Meara reported that the WOIB group had planted the sponsored planters, the planters on the railings on the station bridge and 5 out of 6 of the planters at the entrances to the village. Perennial plants that had been removed would be used when planting up the beds at the War Memorial site. Last year’s spring bulbs would be planted between the newly planted trees on Watton Lane
334 To retrospectively approve appointing a Handyman/Groundsman
It was Proposed by Cllr Hailstone, Seconded by Cllr C O’Meara to retrospectively approve appointing a Handyman/Groundsman
335 To approve the Equality, Diversity and Inclusion Policy
A copy of the policy had been circulated to councillors. Proposed by Cllr B O’Meara Seconded by Cllr C O’Meara and Resolved to approve the Equality, Diversity and Inclusion Policy.
336 Financial Matters
a. To approve the electronic and future payment of invoices
Proposed by Cllr Rees, Seconded by Cllr B O’Meara and Resolved to approve the electronic and future payments of invoices as listed
b. To receive an update from the clerk regarding the external audit
The clerk reported that several queries had been raised by PKF Littlejohn, the external auditor. The precept for 2019/2020 had increased by 18% from 2018/2019 precept. This was due to the previous council not having a clerk or RFO in post, no budget and no proper accounting records. The variation in salary expenditure. This was due to not having a clerk during 2018/2019 therefore 2018/19 was lower than 2019/2020. The increased overall expenditure was queried. This was due to the cost for resurfacing and improving the drainage on the pavilion car park. The cost of purchasing the Christmas Lights and cost towards purchasing the planters. The auditor advised this expenditure should have been set against capital expenditure. This would be rectified when submitting the AGAR for 2020/21.
c. To discuss the article for the Coleshill Post provided by Cllr Bevan.
The clerk had circulated the article to members. It was agreed that the clerk would seek advice from WALC.
337 Items for next agenda
Councillors will contact the clerk
339 To exclude the public & Press to consider matters the following matters.
Proposed by Cllr B O’Meara Seconded by Cllr Rees and Resolved to exclude the public and press.
a. To approve the Local Government Services Pay Agreement 2020/21 for the clerk and groundsman.
The new pay rate of 2.75% increase effective from April 2020. The agreement also included the minimum annual paid leave to be increased from twenty one days to twenty two days. Proposed by Cllr Hailstone Seconded by Cllr Rees and Resolved to approve the Local Government Services Pay Agreement 2020/21.
b. To consider the quote for the tree work to be carried out on the parish council land. The clerk reported that only one quote had been received. The company was a registered arboriculturist. It was Proposed by Cllr B O’Meara Seconded by Cllr Rees and Resolved to accept the quote received.
c. To consider the quote received for the supply and installation of railings on Birmingham Road. The clerk explained due to technical issues this item had been withdrawn.