MINUTES OF THE REMOTE WATER ORTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 26TH AUGUST 2020 AT 7.30PM
Present: Cllrs Robinson (Chair), Hailstone, Chown, Bevan, Rees, B O’Meara & C O’Meara
Clerk- Daphne Robinson
302 Chairman’s Report
Cllr Robinson reported that the decorating of the main room and the kitchen of the pavilion was almost complete and was looking good. The railings round the car park had been installed and there had been a good feed back from residents using the playing field.
303 Apologies for absence and reasons given Cllr Reilly – attending another meeting. Cllr Macdonald – personal engagement
304 Declaration of interests and requests for dispensation on items to be discussed. None
305 Report from Police The clerk advised that the police are unable to take part in Zoom meetings but had received a report:
The incidents reported in Water Orton were as follows: One shed break in with contents stolen. One attempt burglary. On attempt theft of motor vehicle- suspects were disturbed. On vehicle seized for no insurance. Theft of lead that had been left in the driveway (possibly taken by scrap man). One vehicle stopped where person was arrested for drugs. Trespass at the old school.
306 Public Forum – There were no members of the public present.
307 To approve the minutes of the meeting held on 29th July 2020 Proposed by Cllr B O’Meara, Seconded by Cllr C O’Meara and Resolved That the minutes pf the meeting held on 29th July 2020 were a true record.
308 Matters arising from the minutes
The installation for broadband would be 28th September 2020. There would be a cost of £906.82 for the installation of a BT pole for the cable and survey charge. Painting of the main room and kitchen at the pavilion would be complete this week. The tractor had been returned but still waiting for the new front tyres to arrive. The football team wishing to use the football pitch had withdrawn their request. They had been told by the league they were unable to use a pitch in Warwickshire. Grass seed had been sown on the football pitch, germination matting had been laid and the area fenced off. Seed had germinated well. The first league match was scheduled for Sunday 6th September. The clerk thanked Nigel Smith for his help with getting this done.
309 To receive reports from the Borough and County Councillors
The Clerk read a report submitted by Cllr Macdonald – Permission from WCC for the landscaping at the War Memorial was expected shortly.
Work on the expanding of the car park at the station was unlikely to start before the new year.
Both Cllrs Macdonald and Reilly had added a further £1000 to the Covid-19 Volunteer group fund for various supplies
310 To receive an up date on the Neighbourhood Plan
Cllr Bevan advised that the draft document had been made available to the wider public last month. The parish council webpage held the pdf copy of the plan and had been examined 477 times. All comments and amendments had been up dated on the document. Cllr Bevan advised that the draft document needed to be approved by the council so that it could then be sent to NWBC
a. To approve the draft document: Proposed by Cllr Hailstone, Seconded by Cllr B O’Meara and Resolved to approve the draft document.
Cllr Bevan advised members that a formal agreement was required on the level of information released under the Freedom of Information Act. This was in relation to any request of the data collected from the housing survey.
b. It was proposed that information released under the FIA relating to the housing survey would be provided as a pie chart. Proposed by Cllr C O’Meara, Seconded by Cllr Hailstone and Resolved (unanimously). Cllr Robinson said the Neighbourhood Plan was an excellent document and thanked Cllr Bevan and all concerned for all their hard work in putting the document together. Cllr Bevan said that all members of the Governance Group had worked extremely hard in producing the Plan. He gave a special thanks to Beverley MacAlistair for all the extra work she had put in to the project.
311 To receive an update from the maintenance committee including the Playground equipment
. There was nothing to report from the maintenance committee. It was reported that Cllr Chown had carried out a monthly inspection of the playground equipment. There were no other issues to report over and above what had been highlighted on the annual report. The repairs and replacements on the playground equipment were due to be carried out on 27th August. The missing lid on the insert for the goalpost had been removed and sent to Paul Collins to weld a new hinged lid on. This had been done and put back into the pitch. The clerk expressed her thanks to Nigel Smith for carrying out this work.
312 To receive a report on HS2
Cllr Robinson advised the SMZ committee is still actively questioning HS2. John Warren had questioned HS2 for taking more land from the Rugby Club for a second balancing pond. He raised concern that this could result in not having the bund. HS2 had confirmed that the bund would still be put in place. Cllr Robinson reported that there had been a complaint made to Cllr Reilly regarding construction vehicles turning into Attleboro Lane and churning up the grass verge. He explained that Cllr Reilly would be dealing with the issue and speaking to HS2.
313 To discuss how best to make use of the adopted telephone box
Cllr Bevan believed it would be an ideal place to install a defibrillator. He acknowledged that there were several defibrillators in the village but none close enough to serve that area. It was agreed the clerk would obtain costs for a defibrillator and the cabinet.
314 To discuss the By-laws in relation to dogs being on leads in open spaces.
There was some discussion regarding dog owners allowing their dogs off leads in open spaces owned by the parish council i.e. The Green and the Playing Field. There was concerns as to whether or not the parish council may be liable for any attacks by a dog on these sites as there was no signage instructing people to keep their dogs under control. It was agreed the clerk would obtain costs on notice boards which would notify people of their responsibilities when walking their dogs in open spaces.
315 Financial Matters
a. To approve electronic and future payments of invoices Proposed by Cllr C O’Meara, Seconded by Cllr Bevan and Resolved to approve the payments of the invoices as listed.
b. To consider the grant application for the Covid-19 volunteer group. A grant application had been received from Cllr Macdonald requesting funding of £2000 for the Covid-19 volunteer group. It was explained the volunteers had agreed to continue their volunteer work until Christmas, or possibly until 31st March 2021. The money would be used for further purchases of PPE if required. The clerk explained that this money would remain in the parish council account and would be ringfenced for the Covid19 fund. She explained that she is responsible for the administration of the funds and would keep accurate records. It was proposed the council make a donation, under Section 137, of £1000 with the proviso that should further funding be required in the future, the council would donate an additional £1000. Proposed by Cllr B O’Meara, Seconded by Cllr Rees and Resolved.
316 Planning Application – PAP/2020/0347 – 48 Birmingham Road Water Orton.
There was concerns raised that the application was more than doubling the size of the property, from a 3 bedroom to 6 bedroom dwelling. This raised concerns that there would not be adequate parking as the parking space for the property was already exhausted. It was agreed the clerk would comment to planning on this issue on behalf of the council. Late planning applications not included on the agenda:
7 Coleshill Road (Derek Sellars Shop) to convert from a shop back to a dwelling. There was a request for a dropped kerb which members were believed would result in requiring a parking space. The submitted plans did not show where a vehicle would be parked. It was agreed for the clerk to comment on behalf of the council to ask where a vehicle would be parked if a dropped kerb was approved enabling a car to be parked in front of the property.
13 Old Church Road – To remove a horse chestnut protected by a TPO and within the conservation area. The clerk was asked to speak to Andy Watkins to ask for more information on the condition of the tree.
317 Items for next agenda
Water Orton In Bloom
318 Correspondence – No correspondence to report
319 To exclude the public & press. Exclusion of Public and Press – That under the Public Bodies (admissions to meetings) Act 1960, the public and representatives of the press be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.
Proposed by Cllr B O’Meara, Seconded by Cllr Rees and Resolved to exclude the public and press.
To consider approval of the proposal to develop land within the village as an open space for conservation, tranquillity and wellbeing.
Cllr Robinson gave a summary of progress so far in obtaining land to develop for conservation and wellbeing. He explained he required the council’s support to produce a proposal and to contact other organisations including The Wetland Trust, The forestry Commission and Warwickshire Wildlife for their guidance. Proposed by Cllr B O’Meara, Seconded by Cllr Bevan and Resolved for Cllr Robinson to contact the various organisations and produce a proposal to present to the parish council.
To consider the proposal from the Company of the Curtain. The clerk had circulated the proposal from the Company of the Curtain to members. It included increasing the area of land they currently lease to extend the footpath from the car park to the green room and the possibility of siting a small container at the back of the green room. After some discussion it was agreed that the council should seek legal advice on how the proposal would affect the current lease. Proposed by Cllr C O’Meara, Seconded by Cllr Hailstone and Resolved the council seek legal advice on how the proposal would affect the current lease.
The meeting closed at 9.30pm