Cllrs Robinson (Chairman), Hailstone, Freeman, Chown, C O’Meara, Rees, Bevan, Smith, B O’Meara
Clerk – Daphne Robinson
B C Reilly, Hayden Wright – BBV
3 members of the public


Public Forum

A resident asked if there was any progress on the installation of more guardrails along Birmingham Road.  The Clerk reported that it was still being considered by WCC highways and it was hoped there would be further information early in the new year.  A member of the Water Orton Community Action Group asked if the parish council was supplying a Christmas tree to be sited by the car park entrance, as the one donated by Severn Trent last year was rather small.  The clerk reported that it hadn’t been considered.

  1. Chairman’s Remarks
    Cllr Robinson welcomed Hayden Wright from BBV who would be giving an update on the progress of the construction work for Hs2.  He advised that any complaints regarding the Hs2 construction should be made to Hs2 through the formal channels. If complaints are not answered he urged residents to continue to report it as complaints will be acknowledged and are monitored.
  1. Apologies for absence and reasons given
    C Cllr. Watson, PC Bird
  1. Declarations of Interests and requests for Dispensation
  1. Report from Police
    The police were unable to attend the meeting but had sent a report to the clerk:
    • 1 incident involving a neighbour dispute, suspect pulled down CCTV camera and threw it in a bush.
    • 2 Alcohol related incidents at the Methodist Church and Station Drive.  This was the same male and he was arrested as the time.
    • 1 incident of begging (Tesco Express)
    • 1 incident of youths aiming fireworks at properties
    • 1 incident involving suspect sat in victim’s vehicle who the ran off
    • 1 keyless theft of a vehicle
    • A young male looking under informant’s car with torch
    • Two males on driveway at 2.00am acting suspicious
    • The community Speed Watch volunteers are back up and running
  1. To receive an update from Hs2
    Hayden Wright from BBV gave a presentation on the works carried out so far on the construction of Hs2 and a timetable of work to be carried out over the next twelve months. A resident asked if the fencing on the Birmingham Road could be cleaned as it was covered in mud. Mr Wright said he would arrange this to be done.  Mr Wright advised the tunnel boring machine would be assembled during Spring/Summer 2022.  Tunnel boring would commence in Autumn 2022.  The slurry treatment plant installation would take place in 2022 and all deliveries for the slurry treatment plant will use the haul road.  No traffic should use the roads through the village. The plant will run 24/7 for two years. He advised that there was a video of a recording of the treatment plant working.  Cllr Bevan asked if a copy of this video could be made available to post on the council website.  Mr Wright said he would arrange this.
    He reported that there had been some issues with lime dust.  Three water cannons are now on site to reduce the dust.  This was being monitored and was currently at a low to medium risk.  Different mitigations were being implemented as required.
  1. To approve the minutes of the meeting of the following meetings:
    a) Parish Council meeting held on 28th October 2021.
    Proposed by Cllr B O’Meara, Seconded by Cllr Freeman and Resolved that the minutes were a true record.  The minutes were signed by the chairman.
    b) Extraordinary meeting of the Parish Council held on 9th November 2021. Proposed by Cllr Hailstone Seconded by Cllr Smith and Resolved that the minutes were a true record with an amendment to item 4 which should read “The school has provisions for children with special educational needs”.
  1. Clerk’s Report
    Still awaiting delivery of the defibrillator.
    A letter from Libertas had been sent to the Planning Inspectorate in response to the objections for the Marsh Lane/Plank Lane deregistration and registration for Village Green Status
  1. To receive reports from Borough and County councillors.
    Cllr Reilly reported that a walk-in centre for the Covid vaccination booster was now open at the Council House Atherstone on Tuesday, Wednesday and Thursday.  The planning application for the crossroads on Coleshill High Street stating that there would be no left or right turning, was causing some controversy.  Construction work had now started on the Rugby Club.  Water Orton Community Action Group had engaged with network rail on the future of station building. Talks were continuing.
  1. To receive an update on the Neighbourhood Plan.
    Cllr Bevan advised that the latest draft of the Neighbourhood Plan had been circulated to councillors.  This draft had taken the version previously adopted by the council and had been modified in accordance with the following:
    a) External Examiners comments.
    b) Other changes to help with the legibility once the plan was ‘split’ in line with the examiner’s comments.
    He asked for this to be approved by council.  It was Proposed by Cllr Chown, Seconded by Cllr Freeman and Resolved unanimously to adopt the latest draft of the Neighbourhood Plan.
  1. To receive an update from the maintenance committee including the Playground equipment
    Cllr Chown reported that he had caried out the monthly inspection on the play equipment and that there was nothing to report other than the outstanding repairs previously reported.  The clerk advised that the latest safety inspection had been sent by NWBC.  She would forward a copy to Cllr Chown.
  1. To receive a report from the Play Equipment Working Group
    Cllr Smith reported that he had once again met with the school council (school council members are pupils from each year) for their comments on the proposed project.  He advised that a survey for residents to submit their views on the project would take place in the new year, followed by a public consultation.  Details will be published in the January issue of the Coleshill Post.
  1. To agree on how to move forward on reducing speeding through the village.
    With the council having agreed to move forward on tackling the traffic calming in the village.  It was suggested to form a group consisting of Speed Watch group representatives, the police, two parish councillors and Cllr Martin Watson to address speeding issues.  Cllrs Bevan and C O’Meara offered to work with the group as the parish council representatives. It was Proposed by Cllr. B O’Meara Seconded by Cllr Smith and Resolved that Cllrs Bevan and C O’Meara will represent the parish council on the Speed watch group.
  1. To receive comments on the Housing and Economic Land Availability Assessment Methodology.
      Cllr Bevan had circulated comment so members.  It was Proposed by Cllr Freeman, Seconded by Cllr Smith and Resolved for the comment to be submitted to NWBC planning.
  1. To receive an update from a representative of the school board of governors.
    Nothing to report
  1. To consider including the bowls club maintenance costs in the council budget.
    Proposed by Cllr Bevan, Seconded by Cllr C O’Meara and Resolved to include the bowls club maintenance costs in the council budget.
  1. Financial Matters
    a) To approve electronic and future invoice payments.
    Proposed by Cllr. B O’Meara, Seconded by Cllr. Hailstone and Resolved to approve electronic and future payments.  The chairman signed the invoices.
    b) To receive an update on finance matters.
    The clerk advised that a Finance Committee meeting would take place on Thursday 16th December 2021 to finalise the budget and precept for 2022/23 to be submitted for approval at the Parish Council meeting on 30th December 2021.
  1. To receive a report on the meeting with the Company of the Curtain
    The Company of the Curtain continue to operate and hope to run two performances next year.  They will be carrying out internal alterations and repairs in the Green Room.  They had asked for the pavement to be widened.  The clerk would speak to BBV to see if they could do this a s a community project.
  1. Correspondence