Present:
Cllrs Robinson (Chairman), Hailstone, Freeman, Chown,
C O’Meara, Rees, Bevan, Smith
Clerk – Daphne Robinson
CC Cllr. M Watson
4 representatives from Old Saltleians Rugby Club
4 members of the public

Public Forum

A resident raised the issue of speeding traffic through the village, especially on Marsh Lane, Birmingham Road and Watton Lane.  Cllr Robinson advised that the council were working with Cllr. Watson and the WCC Road Safety Team to find a solution to reduce speeding.

The chairman of the Board of School Governors asked if a dialogue between the school and the parish council could be established.  The clerk explained that a representative from the council needs to elected at the annual parish council meeting in May.  It was agreed for an extraordinary meeting to be called to discuss the issues with the chairman and the council before the next monthly meeting.  This would require two councillors to make the request in writing to the clerk.

Mick Lee chairman of the Old Saltleians Rugby Club gave a progress update on the building of the new Rugby Club.  A presentation was made by the contractor explaining the timescale of the construction and the route of the construction traffic. Mr Lee stressed that all measures had been taken to insure there was a little disruption to the village as possible during construction. It was anticipated that the work would be completed within 40 weeks.

  1. Chairman’s Remarks
    Cllr Robinson welcomed everyone to the meeting.  He expressed his concerns on the fly tipping which had started to appear on Plank Lane.
  1. Apologies for absence and reasons given
    Cllr. B O’Meara – personal reasons B. Cllr Macdonald – personal reasons
    Cllr Reilly attending another meeting
    All reasons were accepted by members.
  1. Declarations of Interests and requests for Dispensation
    None
  1. Report from Police
    The police were unable to attend the meeting but had sent a report to the clerk:
    • 1 attempted burglary at a property whereby suspect had tried to enter the property by forcing the patio door.
    • Burglary of a shed where items were taken from within
  1. To receive an update from Hs2
    Cllr Robinson reported that the haul road was no open and no HGV’s should be traveling through the village.  Cllr Freeman explained that the contractors were not keeping on top of the road sweeping down Attleboro Lane and that some construction vehicles were speeding down the lane.  Cllr Robinson said he would take up these issues with Hs2.
  1. To approve the minutes of the meeting of the following meetings:
    a) Parish Council meeting held on 30th September 2021.
    Proposed by Cllr Hailstone, Seconded by Cllr Freeman and Resolved that the minutes were a true record.  The minutes were signed by the chairman.
    b) Extraordinary meeting of the Parish Council held on Tuesday 12th October 2021. Proposed by Cllr C O’Meara, Seconded by Cllr Rees and Resolved that the minutes were a true record. The minutes were signed by the chairman.
    c) The Maintenance committee meeting held on Tuesday 12th October 2021
    Proposed by Cllr Smith, Seconded by Cllr Robinson and Resolved that the minutes were a true record.  The minutes were signed by the chairman.
  1. Clerk’s Report
    The cabinet for the Defibrillator had been delivered.  Still waiting for the defibrillator.  Progress on trees in lieu of the damaged done to the memorial site by WPD.  This has been passed on to Hayden Wright at Hs2, awaiting a response.  Waiting for bank details from North Warwickshire Community First Responders to be able to pay the agreed donation.
  1. To receive reports from Borough and County councillors.
    No borough councillors were present.
    Cllr Watson reported that the highway’s data for the average speed of traffic travelling through the village was out of date.  He advised that he was in talks with the locality officer to obtain up to date data.  Unfortunately, the installation of traffic calming measures is determined by KSI (Killed and Seriously Injured). Cllr Watson explained he was also in talks with Hs2 regarding the traffic on Birmingham Road.  He is also looking into the possibility of raising the traffic island at the junction with Myton Road in an attempt to slow traffic down as it enters the village.
  1. To receive an update on the Neighbourhood Plan.
    Cllr Bevan advised that the governance group were working through the Examiners report.  He advised he would be able to give members a more detailed update at the next meeting.
  1. To receive an update from the maintenance committee including the Playground equipment
    Cllr Chown reported that he had carried out the monthly inspection on the play equipment and that there was nothing to report other than the outstanding repairs previously reported. New shutter door for the pavilion will be installed on 4th November.
  1. To receive a report from the Play Equipment Working Group
    Cllr Smith reported that he had met with the school council (school council members are pupils from each year) to discuss its views on the proposed plan for new play equipment on the Green.  He has arranged another meeting in November.  The plan may have to be scaled down due to cost and availability of grant funding.  He advised that he would report back with an update at the next meeting.
  1. Planning – To consider the following planning application•
    • PAP/2021/0573 – 150 Coleshill Road Erection of two storey side and single storey rear extension.
    There were no comments or objections from members

Cllr Bevan made his apologies and left the meeting at 8.00pm

  1. To consider including the bowls club maintenance costs in the council budget.
    Cllr Robinson advised that the bowls club pavilion was an asset of the parish council and over the years there had been no investment from previous councils to maintain the building.  The toilets were in a very poor state and it was believed, as landlords, the parish council had a responsibility to ensure the premises were in a reasonable state of repair.  Cllr Robinson said he believed that if the council were to take responsibility of the major maintenance of the premises but not the running costs, this could be spread over the years and recouped through an increase in the rent.  Concerns were raised as to how much the council would be expected to spend and that it was not disproportionate to other organisations and facilities in the village.  The clerk explained that if the council were to agree in principle, the bowls club would be asked if they were in favour of this arrangement and to submit its maintenance expenses to establish what rent increase would need to be applied.  Cllr Robinson explained that it was not the intention to make a profit from the bowls club or to subsidise it.
    It was Proposed by Cllr Hailstone, Seconded by Cllr Smith and Resolved to agree in principle to take over the cost of maintenance of the bowls club pending figures submitted by the bowls club.           
  1. Financial Matters
    a) To approve electronic and future invoice payments.
    Proposed by Cllr. Smith, Seconded by Cllr. Freeman and Resolved to approve electronic and future payments.  The chairman signed the invoices.
    b) To receive an update on finance matters.
    The clerk had circulated the proposed budget for 2022/23 to councillors. A further meeting of the finance committee would take place to finalise the figures.  The proposed precept for 2022/23 would be submitted to the full council at December’s meeting.
  1. Correspondence
    a) To receive an update on the Land on Marsh Lane and Plank Lane.
    The clerk reported that the consultation period for deregistration and registration of the sites for Village Green Status ended on 27th October.  The planning inspectorate will carry out a site visit on 11th January 2022. The applicant and any parties who have commented on the application will be invited to attend.  There was an objection received from The Open Space Society.
    b) To receive an update on the station building
    Network Rail were obtaining costings on two options previously discussed.  It was hoped that the option for a steel stairway, lift and the reproduction of the image of the station façade would be approved.  However, a derogation may be applied for which would release Network Rail from providing a lift.