MINUTES OF THE REMOTE WATER ORTON PARISH COUNCIL MEETING HELD ON THURSDAY 25TH FEBRUARY AT 6.30PM

Present: Cllrs Robinson (Chairman), Hailstone, Bevan, Rees, Freeman, Chown
Clerk – Daphne Robinson
Mr Hayden Wright – BBV
2 members of the public

Public Forum
A resident remarked as to the lack of attendance from the public to the council meetings. He asked if it was due to lack of advertising. The clerk reported that agendas for meetings are always posted on the website. It was felt that maybe residents refrained from attending because the meetings were held remotely.

403. Chairman’s Remarks
Cllr Robinson reported that fly tipping in the village was on the increase, particularly down Plank Lane. He asked that residents be vigilant and report any suspicious activity to NWBC or contact the clerk.

419. Chairman’s Remarks

Cllr Robinson reported that a HGV contractor who had ignored the one way system when delivering to the construction site on Birmingham Road had been removed from the approved list of contractors by HS2. He spoke of the increase in fly tipping since the charges for the green bin collection had been introduced. He asked that residents remain vigilant and report anyone they see fly tipping in the village. 

420. Apologies for absence and reasons

Cllrs B & C O’Meara – Cllr B O’Meara personal reasons.
Cllrs. Reilly and Macdonald were attending a NWBC meeting.
These apologies were accepted by members.

421. Declaration of interests and requests for dispensation on items to be discussed.

None

422 . Police Report

The clerk gave the police report received:

  • 3 shed break ins on New Road. All taken place the same night
  • 1 report of criminal damage at a business premises
  • The houses on Attleboro Lane had been entered again. The police are continuing to patrol regularly.
  • The police are unable to obtain help from WCC highways or Highways England to have fencing erected around the areas under the M42 bridge on Marsh Lane where the illegal raves have taken place over the last few weeks

423. Hs2 – Update from Hayden Wright

Mr Wright, as the spokesperson for Belfour Beatty Vinci, gave a detailed presentation on the progress of the Hs2 project including the construction of the compound on Birmingham Road and the development of the offices, car park and welfare facilities for construction staff, hording being erected to provide noise and visual mitigation, the creation of the Bentonite plant, an update on when the access point for the M42/M6 link road for the haul road will be started and the enabling work for the compound on Gypsy Lane.

Mr Wright advised that any breach of the rules by contractors is taken seriously by Hs2. Complaints will be investigated and action will be taken.

Mr Wright advised that BBV are able to offer help with community projects in the way of volunteers, materials and any expertise that they may be able to offer on projects. There are no monetary funds available from BBV. Grant funds are still applied for through Hs2. All details are available on the Hs2 website.

424. To approve the minutes of the Parish Council meeting held on 25th February 2021.

Proposed by Cllr Bevan, Seconded by Cllr Hailstone and Resolved (unanimously) that the minutes were a true record and would be signed by the chairman at the earliest opportunity.

425. Clerk’s Report

  • Annual Assembly will be held remotely on 22nd April 2021 at 6.30pm
  • The parish council had received two grants totalling £9669.21 from NWBC through the government’s Closed Business Scheme.
  • Football for seniors and the Coleshill Town Colts would start on 4th April
  • An email had been sent to Highways requesting more 30mph signs in the village and a Speed Indicator Device for Birmingham Road as drivers enter the village from Castle Bromwich.
  • The spring bulbs the groundsman had planted on Watton Lane had been cut down by the NWBC contractor when cutting the grass verge. The clerk had reported this to NWBC.

426. To consider the co-option of Mr Nigel Smith for the councillor vacancy.

Members had received a copy of Mr Smith’s application.

Proposed by Cllr Freeman, Seconded by Cllr Hailstone and Resolved (unanimously) to co-opt Mr Smith as a member of the council.

427. To receive reports from Borough and County Councillors

Both councillors were absent and no reports had been submitted to the clerk.

428. To receive an update on the Neighbourhood Plan

Cllr Bevan advised there was nothing to report at this stage.

429. To receive an update from the maintenance committee including the Playground equipment.

Cllr Chown advised he had carried out his monthly inspection. The bushes on the swings on the Green nearest the school needed to be checked. Cllr Chown would speak to Greyhound Leisure. Welding work required for the hoop/goal by the tennis court is still outstanding. Work on refurbishing the brick bus shelters on Birmingham Road is due to start week commencing 19th April.

430. Planning Applications

  • PAP/2021/0121 55a Attleboro Lane – single storey outbuilding at the rear of the of property. Members did not raise any objections.
  • To consider the NW Local Plan Consultation. Members had no comments to add to this consultation

431. To approve the following policies:

  • Environment Policy – Proposed by Cllr Rees, Seconded by Cllr Bevan and Resolved to adopt the submitted Environment Policy.
  • Health and Safety Policy – Proposed by Cllr Hailstone, Seconded by Cllr Rees and Resolved to adopt the submitted Health & Safety Policy.

432. Financial Matters

  • To approve the electronic and future payment of invoices. The clerk advised that there was an amendment to the salaries total. This should read £2273.12 not £2296.06.
    Proposed by Cllr Rees, Seconded by Cllr Hailstone and Resolved to approve the payments with the amendment to the salary total.
  • To Receive an update on financial matters. The clerk reported that she had received the documents from PKF Littlejohn regarding the AGAR for the financial year end 31st March 2021. She advised that she was in the process of appointing an internal auditor.

433. Correspondence

None

434. Exclusion of Public and Press – That under the Public Bodies (admissions to meetings) Act 1960, the public and representatives of the press be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.

Proposed by Cllr Freeman, Seconded by Cllr Hailstone and Resolved to exclude the public and press.

  • To approve staff salary for 2021/22 as recommended by the HR Committee
    The HR committee recommended a staff pay freeze for all staff until the Local Government Services Pay Agreement is published in August. The HR committee to then review the Agreement and propose a further recommendation to the full council in September with any pay increase backdated to April 2021.
    Proposed by Cllr Freeman, Seconded by Cllr Bevan and Resolved to approve the HR committee recommendation.
  • To approve the hire charges for the football teams as recommended by the Finance Committee.
    The Finance Committee had reviewed the hire charges for the football teams as the football club considered the increase to be too high. Based on the new information received by the football club, the finance committee recommended the new hire charge included on the budget for 2021/22 be reduced to fall in line with the average charges for football teams in the surrounding areas.
    Proposed by Cllr Freeman, Seconded by Cllr Hailstone and Resolved to approve the recommendation from the Finance committee, with the condition that the football club meet with the clerk to discuss the hire conditions.
  • To discuss the Company of the Curtain lease.
    Proposed by Cllr Bevan, Seconded by Cllr Rees and Resolved to delegate powers to the finance committee and Cllr Hailstone to discuss the email received from Company of the Curtain.

The date of the next parish council meeting – Thursday 29th April 2021 at 6.30pm via Zoom