MINUTES OF THE REMOTE WATER ORTON PARISH COUNCIL MEETING HELD ON THURSDAY 29TH APRIL AT 6.30PM

Present: Cllrs Robinson (Chairman), Hailstone, Bevan, Rees, Freeman, Chown, B O’Meara, C O’Meara, Smith
Clerk – Daphne Robinson
B Cllr Macdonald
6 members of the public                       

Public Forum

A resident commented on the amount of dust in the air believed to be due to the movement of HGV’s through the village and Hs2 construction works.

It was reported that Hs2 were asked if the plants and shrubs in the gardens of the houses due to be demolished on Attleboro Lane could be salvaged and offered to Water Orton in Bloom and the school.  Hs2 had agreed to a site meeting to discuss.

  1. Chairman’s Remarks

Cllr Robinson acknowledged the recent activity on social media concerning the termination of a resident’s lease on a piece of land in the village, which the parish council were not a party to.  He asked that if residents had any questions regarding council business, they should contact the clerk or attend parish council meetings.  Cllr Robinson reported general tidying up of the village continued, including removing ivy from trees where permissible.

  1. Apologies for absence and reasons
    Cllr. Reilly – on holiday
    This apology was accepted by members
  1. Declaration of interests and requests for dispensation on items to be discussed.

None

  1. Police Report

The clerk gave the police report received:

  • An attempted break into a garage
  • One incident of theft from a shop
  • A theft of a bike that was on the driveway of a property
  • 2 theft from vehicles
  • One of the shops was broken into overnight on the 25th/26th and a further attempt was made on a second shop
  • We are still getting calls with reference to kids/youths within the site of the old school. We are regularly patrolling the area at the relevant times
  1. To approve the minutes of the Parish Council meeting held on 25th March 2021.

Proposed by Cllr Rees, Seconded by Cllr Hailstone and Resolved (unanimously) that the minutes were a true record and would be signed by the chairman at the earliest opportunity.

  1. Clerk’s Report

Work on the refurbishment of the 2 brick bus shelters had started.  It was hoped work would be completed with 2 – 3 weeks.

Installation of broad band in the pavilion was due to be carried out on Friday 30th April.  Exchange of contracts for the Plank Lane site with the land owners and developers was immanent. The re-designation application will then be processed, hopefully week commencing 10th May 2021.

The insurance renewal had increased significantly for the 2021/22 policy.  It had been established the Bowls club building, owned by the parish council, had previously been insured as a standard construction and not as a wooden construction.

Three trees planted by Warwickshire Forestry early last year had died.  One on Coleshill Road and two on Watton Lane.  The clerk would report this to Warwickshire.

  1. To receive reports from Borough and County Councillors

Cllr Macdonald reported the height restriction at the entrance to the car park had been installed.  Work on replacing the fencing was due to start soon.  A meeting with Network Rail, Craig Tracey MP and the adoptees of the Station Building had been arranged to establish what plans Network Rail had for the building.  Four wooden planters, purchased by the Water Orton Community Action Group would be sited on the station platform.

  1. To receive an update on the Neighbourhood Plan

Cllr Bevan reported the Plan had been submitted to NWBC Planning Board. The plan had been circulated for the 6 weeks consultation period carried out by NWBC.

  1. To receive an update from the maintenance committee including the Playground equipment.

Cllr Chown advised he had carried out his monthly inspection.  Repair of the bushes on the swings on the Green and the removal of the See Saw base on the Playing Field would be carried out within the next 2 week.  Welding work required for the hoop/goal by the tennis court is still outstanding. The catch on the pedestrian gate onto the Playing Field on Vicarage Lane was missing.

The catch on the gate to the play equipment on The Green needed to be fixed. 

  1. Planning Applications

None

  1. To discuss and approve the opening date of the Pavilion.

An enquiry from one regular hirer, who under the current government route out of lockdown, would be allowed to start classes from 17th May 2021, had asked if she would be permitted to use the pavilion.  It was agreed the clerk would contact Environmental Health at NWBC, to check this would be allowed.  If this was the case, the council would reopen the pavilion on 17th May.  It was Proposed by Cllr B O’Meara, Seconded by Cllr Bevan and Resolved that the pavilion could reopen on 17th May 2021 subject to confirmation from NWBC Environmental Health that this was allowed.

  1. To approve the Freedom of Information Publication Scheme Policy

A copy of the policy had been circulated to members.  There were some minor amendments required.  Proposed by Cllr B O’Meara, Seconded by Cllr Bevan and Resolved to approve the policy with the minor amendments.

  1. Financial Matters

a. To approve the electronic and future payment of invoices
Proposed by Cllr Rees, Seconded by Cllr. O’Meara and Resolved to approve the electronic and future invoice payments.

b. To Receive an update on financial matters
The clerk gave a Financial Report for the year ending 31st March 2021.  The reduced actual expenditure for projects & plans against the budget was questioned.  The clerk would check this and report back.
The council accounts were ready to send to the Internal Auditor.

c. To consider the Grant Application from The Brownies.
Proposed Cllr Rees, Seconded by Cllr Freeman and Resolved to award a grant to the Brownies.

d. To consider awarding the Bowls, Tennis and Football Clubs funds from the grant money received from NWBC for loss of income by sports facilities during the pandemic lockdown.
The clerk advised that grant money received from NWBC was based on the business rates of the sports facilities and grounds.  None of the clubs received rates bills but had incurred loss of income during lockdown.
The motion to award the money as a Covid-19 donation due to loss of income.  Proposed by Cllr Smith, Seconded by Cllr Bevan and Resolved, Cllr Chown abstained, to award the money as a Covid-19 donation due to loss of income.
The motion to award £2500 each to the Tennis and Bowls Club and waiver the rent for the 2021/22 season for the Football Club.  Proposed by Cllr B’O Meara, Seconded by Cllr C O’Meara and Resolved, Cllr Chown abstained, to
award £2500 to the Tennis and Bowls Clubs and waiver the rent for 2021/22 season for the Football Club.

  1. Correspondence

None

The Annual Meeting of the Parish Council will take place on Thursday 6th May 2021 at 6.30pm via Zoom