MINUTES OF THE WATER ORTON PARISH COUNCIL MEETING HELD ON THURSDAY 29TH JULY AT 6.30PM

Cllrs Robinson (Chairman), Hailstone, Freeman, Chown, B O’Meara, C O’Meara, Rees, Bevan
Clerk – Daphne Robinson
Cllrs D. Reilly, CC Cllr. M Watson PCSO P. Beale, PC Ramsey
5 members of the public

Public Forum

A resident once again raised the issue of lack of cycling paths in the area.

Cllr Reilly advised that the Cycling forum was in the process of reforming and would be meeting at Coleshill Town Council.  The remit was to establish dialogue with Curdworth PC and Severn Trent to consider a cycle path along the ash path.  Cllr Robinson said he would be willing to join the forum to represent Water Orton PC.

A resident asked about the progress for The Dog Inn to be recognised as an Asset of Community Interest.  The clerk to follow up.  Would the Environmental Policy be posted on the council website?  Clerk to arrange.

The resident raised concern on the request for money for the memorial site and if it had been confirmed as to whether or not the wood for the benches being installed were being made from a sustainable source.  The clerk advised that the benches had been donated by the Wetland Trust and would therefore be from a sustainable source.

  1. Chairman’s Remarks
    Cllr Robinson welcomed everyone and thanked the police for attending and hoped that there would be an update on the stabbing outside the school.
    He acknowledged the work that both groundsmen were doing and believed that they would have the village looking more cared for in the near future.
  1. Apologies for absence and reasons given
    Cllr Smith – Work Commitments, B Cllr Macdonald – Self isolating, Cameron Cashmore (Hs2) under Hs2 policy he was unable to attend face to face meetings at the moment. All reasons were accepted by members.
  1. Declarations of Interests and requests for Dispensation
    None
  1. Report From Police
    PCSO P. Beale gave the following information:
    2 recorded incidents at the old school
    2 reported theft of vehicle registration plates.  He advised that tamperproof screws were available through neighbourhood watch.
    1 report of antisocial behaviour on the playing field.
    It was explained that the police forces are intelligence led.  The officers asked that if anyone witnesses antisocial behaviour, drug taking/dealing or any other incident, to report it to the police so that they can take action. The update on the stabbing was that three individuals were arrested at the scene of which one was taken into custody. The incident was now in the hands of CID.
  1. To receive an update from Hs2
    Cllr Robinson gave the presentation on behalf of Cameron Cashmore.
  1. To approve the minutes of the meeting of the Parish Council meeting held on 24th June 2021
    Proposed by Cllr C O’Meara, Seconded by Cllr Hailstone and Resolved that the minutes were a true record.  The minutes were signed by the chairman.
  1. To approve the minutes of the HR & Finance Committee meeting held on 22nd July 2021
    Proposed by Cllr Freeman, Seconded by Cllr C O’Meara and Resolved that the minutes were a true record.  The minutes were signed by the chairman
  1. To approve delegated powers to the Finance Committee regarding item HRF. 4 concerning a request from Cllr Macdonald to provide funds up to £1000 for the Street Accreditation contractor employed for the landscaping of the memorial site.
    It was agreed that the memorial funds group would submit its accounts to the finance committee for scrutiny.  The finance committee would then make its decision.
    Proposed by Cllr Bevan, Seconded by Cllr C O’Meara and Resolved to delegate powers to the Finance Committee to award funds of up to £1000 to cover the cost of the Street Accreditation contract once the finance committee had seen the memorial find accounts.
  1. To discuss the exercise classes taking place in the Green and agree on what action needs to be taken.
    Residents of Attleboro Lane had complained about the music being played outside their property by a trainer holding exercise classes on the Green.
    Cllr Robinson advised that he and the clerk had spoken with the trainer and explained the complaints received.  The clerk was waiting for the Environment Health Officer from NWBC to come back to her on the legal aspect.
    It was Proposed by Cllr Robinson, Seconded by Cllr Bevan and Resolved to allow the classes to continue and monitor the situation until the legal findings are established.
  1. Clerk’s Report
    There had been no further reports of large gatherings on the playing field.  CCTV signs had been attached to the tennis club fence and the pavilion.
    She was still waiting to hear from the tennis club regarding the installation of a CCTV camera.
    An email from the Safety Engineering Team had been received regarding the request for a Vehicle Activated Signage (VAS) on Birmingham Road.  The reply advised that “Latest speed data for Water Orton showed that there is a good compliance with the 30mph speed limit along the carriageways within the village with the average speed of vehicles travelling at around 24mph”.
    Based on this data the Traffic and Road Safety Team would object to a VAS being installed within Water Orton as the village would not meet the criteria set out in the VAS policy.  The email did suggest that the PC could fund a small traffic calming scheme i.e. installing extra SLOW, carriageway markings and the installation and improvement of the village Gateway features.
    Members were disappointed with this response and believed it to be incorrect and contradictory.  It was highlighted that Hs2 were building a footbridge over the Birmingham Road for the workforce to get from the compound to the site safely.  Cllr Robinson explained that currently Hs2 workers are not allowed to cross the road, they have to drive over from the compound to the site.  Cllr Reilly said he had funding available for the village Gateway and Cllr Watson said he would pursue this further.
  1. To receive reports from Borough and County councillors.
    Cllr Reilly advised that the consultation period for the parking charges on NWBC car parks had been extended to 19th August 2021.  He had received four objections and had been speaking to the shop owners on Birmingham Road.  He advised that in principle he supported the charges, but had taken on board the request to extend the free charge to three hours.  It was hoped that a compromise could be achieved.  The decision would be taken and voted on by Full Council.
    Cllr Watson advised that he had attended a Hs2 Road Safety Fund meeting to obtain ideas on how funds could be used in Water Orton.  He was still working on the scheme of raising the kerb on the junction of Marsh Lane/Minworth Lane to stop HGV vehicles access the road down to Vesey bridge. He advised that a WCC have launched a consultation on future bus services details can be found on the WCC website. He also advised that WCC had launched a small grants scheme to support Warwickshire Youth Work Organisations.  Details on the WCC website.
    Cllr Watson advised that a meeting would be taking place with WCC highways and the Flood Team to discuss the flooding on Plank Lane.
  1. To receive an update on the Neighbourhood Plan.
    Cllr Bevan gave the timetable of the Neighbourhood Plan becoming an approve document.  He advised that the timescale was driven by NWBC and the Examiner.
    A report for checking accuracy would be issued within 2 weeks.  A report from the examiner was expected 2 weeks later. A redraft by the group would be completed within another 4 weeks.  It was anticipated that the redraft would be available to approve by the parish council at the September meeting.  Once approved it will be submitted to NWBC Planning Board.  There will then be a 6 week referendum.  It is expected to be adopted by NWBC at the January/February planning meeting.  The NWBC Local Development Plan is expected to be approved at the meeting on 28th September 2021.  Although the NP will not be approved, it has been submitted and classed as an emerging policy and will therefore be a legal document to be considered for future developments within the village.
  1. To receive an update from the maintenance committee including the Playground equipment
    Cllr Chown reported that he had caried out the monthly inspection on the play equipment and that there was nothing to report.  Previous issues still outstanding.  Cllr Robinson explained that there were emergency roof repairs required on the pavilion.  Water was leaking through and had got in to the electric supply for the roller shutter.  Two contractors had done a site visit and quotes were being sought.  It was reported that the maintenance committee had agreed on a brick built bus shelter to replace the one on Birmingham Road and was waiting for quotes.  The clerk reported that she was working on a specification for the guardrails on Birmingham Road.
  1. To receive a report from the Play Equipment Working Group
    Cllr Smith had submitted a report.  He had met with Wicksteed and Hags and so far had received a quote with two options from Wicksteed for the replacing the see saw on the playing field.  The quote with visuals for the new equipment on the village Green from Wicksteed, will be a further two weeks.
    Still waiting for the quotes from Hags for both projects.  Also still waiting for a date to meet with Komplan, as he feels three quotes are necessary.
  1. To consider the request from Cllrs Reilly and Macdonald to help to cover the surveyor’s costs for resident’s properties on Attleboro Lane.
    The clerk reported that this had transpired because it was believed that the  construction work of Hs2 had caused damage to the properties on Attleboro Lane.  Cllrs Reilly and Macdonald had agreed to pay half the surveyor’s costs and asked if the parish council could fund the other half.  The clerk explained that the only powers the parish council could use to fund this request would be through Section 137.  This would equate to £8.41 per electorate with 44 electorates listed in Attleboro Lane on the electoral role, the total that could be awarded would be £370.04.  The clerk advised members that to approve making this payment could set a precedence for future requests from other residents and advised against it.  It was Proposed by Cllr Robinson, Seconded by Cllr Hailstone and Resolved 4 votes in favour to 3 votes against for making the payment of £370.04 to the residents of Attleboro Lane to help towards the surveyor’s costs. Cllr Freeman abstained. This motion was carried against the advice of the clerk.The clerk advised members that the meeting had run over the 2 hours as stated in the Standing Orders.
    Members agreed to suspend standing orders so that the remainder of the business could be concluded.
  1. Financial Matters
    a) To approve the amendment on Min. ref. 28a. To remove the payments from the 24th June 2021 agenda payments for Salaries, NIC, &PAYE and Pension for June and to add to the payments list for Agenda 29th July 2021.
    Proposed by Cllr Robinson, Seconded by Cllr B O’Meara and Resolved.
    b) To approve electronic and future invoice payments.
    Proposed by Cllr. B O’Meara, Seconded by Cllr. Freeman and Resolved to approve electronic and future payments.  The chairman signed the invoices.
    c) To receive an update on finance matters.
    The clerk gave an update on financial matters.
    d)To approve in principle to pay half the costs for the installation of a CCTV camera at the tennis club. Proposed by Cllr C O’Meara, Seconded by Cllr Bevan and Resolved.

The next meeting will be 30th September at The Pavilion.