NOTICE OF A MEETING OF WATER ORTON PARISH COUNCIL
To be held at the Pavilion, Openfield Croft, at 6:30pm on Thursday 26th January 2023
Members of the public and the press are welcome to attend
You are invited to attend a meeting of Water Orton Parish Council to be held at the Pavilion, Openfield Croft at 6:30pm on Thursday 23rd February 2023 at which the following business will be transacted.
If you have any queries regarding this information, please do not hesitate to contact the Clerk.
Kate Clover PSLCC
Parish Clerk
A G E N D A
22/121. Election of a Vice-Chair: To elect a vice chair for the remainder of 2022-23
22/122. Apologies: To receive and approve reasons for absence
22/123. Public participation: The meeting to adjourn for up to 15 minutes to allow for public participation. Residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration at the discretion of the Chairman. Members of the public wishing to raise issues which are not on the agenda should notify the Clerk, members of the Public may not take part in the Council Meeting itself. You are requested to send your comments to the Clerk by midday on the day of the meeting.
a) Members of the Public & Press
b) Reports from County and District Councillors (for information only) if present:
c) Report from Police representative if present:
d) Report from HS2 representative if present:
22/124. Declarations of Interest and dispensations: To receive Declarations of Interests and consider grant of dispensations of which written notice has been received by the Clerk.
22/125. Minutes:
a) To approve the minutes of the Parish Council meeting held on 26th January 2023 Appendix 1
22/126. Reports from Chairman and Parish Councillors (for information only):
22/127. Co-option Candidates:
a) To hear a brief presentation from any co-option candidates
b) To consider the co-option of a candidate to the Office of Councillor for Water Orton Parish Councillor
22/128. Planning:
a) To consider new application/s
| Reference | Address | Details | WOPC Comments |
| PAP/2022/0529 | Horse Shoe Cottage, 9 Plank Lane, Water Orton, B46 1TB | Erection of single storey side garage extension | |
| PAP/2021/0372 | Flexdart, Marsh Lane, Water Orton, B46 1NS | Development of 5 industrial units and extension to unit D for Class E (g) (i) (ii) and (iii) (offices, research and development and industrial processes. Class B2 (general industrial) and class B8 uses (storage or distribution). Application for replacement metals reclamation and recycling processing works dealt with by WCC (reference) |
b) To report decisions on previous planning applications made by NWBC.
i. 18 Maud Road, Water Orton, B46 1PD – Proposed Single Storey Side And Rear Extensions And Revisions To Outbuilding, – Granted
22/129. Grant Applications: To consider a Grant Application for £1418 from 1st Water Orton Brownies (APPENDIX 2):
22/130. King’s Coronation: To consider ideas to mark the King’s coronation.
22/131. Bowls Pavilion Toilet Rebuild: Project update and consideration of any matters arising in connection with the project.
22/132. General Maintenance
a) To note the Play Inspection Report from Cllr Chown
b) To consider small items of general maintenance Appendix 3
i. Bollards – Attleborough Lane – to consider obtaining budget quotation
ii. Dog Bin, Attleborough Lane – to consider replacement
iii. Kickboard Fence Repairs – to ratify authorisation of repair work
iv. Pavilion Shed Lock – to consider quote to change locks
v. Pavilion Maintenance – to consider quote for cupboard
vi. Goal Post Sockets – to consider purchase of further replacement covers
vii. Bus Shelter – No update
viii. See-saw – correspondence received regarding repairs – update requested.
22/133. Clerk Report: To consider matters raised in the Clerk report including: Appendix 4
a) Bank Account – for information
b) Mobile Phone – to consider new provider for Parish Council phone number
c) Internal Audit – for information
d) Van – for information
e) Training – to ratify decisions made under delegated authority relating to training courses purchased
f) Co-options – for information
g) Coleshill Post – to consider whether any articles should be considered for the next edition taking pre-election period guidance into account
h) Correspondence – for information
22/134. GOV.UK Domain, Website & Email – To consider purchase of a gov.uk domain, website and email accounts. Appendix 5
22/135. Finance:
a) To approve the payment schedule for February and items paid under delegated authority since the previous schedule. Appendix 6a
| Supplier | Details | Net Amount | VAT | Total | Payment Status |
| Castle Bromwich Roofing | Bowls Shed Roof Repair | £ 780.00 | £ 156.00 | £ 936.00 | PAID 08/02/23 |
| Currys Business | Laptop | £ 566.03 | £ 113.20 | £ 679.23 | PAID 08/02/23 |
| Stibbs Haulage | Enabling Works – Bowls Pavilion Toilet Rebuild | £ 3,500.00 | £ 700.00 | £ 4,200.00 | PAID 13/02/23 |
| M Jenkins Construction Ltd | Main Works – Stage 1 – Bowls Pavilion Toilet Rebuild | £ 17,760.00 | £ 3,552.00 | £ 21,312.00 | PAID 13/02/23 |
| Waterplus | Water – Pavilion | £ 11.14 | £ – | £ 11.14 | PAID 14/02/23 |
| BT | Broadband – Pavilion | £ 28.21 | £ 5.64 | £ 33.85 | PAID 21/02/23 |
| Total Paid | £ 22,645.38 | £ 4,526.84 | £ 27,172.22 | ||
| Unity Trust Bank | Deposit to open current account | £ 500.00 | £ – | £ 500.00 | TO PAY |
| Unity Trust Bank | Deposit to open savings account | £ 500.00 | £ – | £ 500.00 | TO PAY |
| Vodafone | Mobile Phone (Jan) | £ 15.48 | £ 3.10 | £ 18.58 | TO PAY |
| Vodafone | Mobile Phone (Feb) | £ 15.48 | £ 3.10 | £ 18.58 | TO PAY |
| WALC | Planning for Elections – Training | £ 30.00 | £ 6.00 | £ 36.00 | TO PAY |
| Chubb | Fire Extinguisher Service & Replacements | £ 215.56 | £ 43.13 | £ 258.69 | TO PAY |
| NWBC | Grounds Maintenance (Final Bill 2022/23) | £ 535.05 | £ 107.01 | £ 642.06 | TO PAY |
| Newsagents | 6 x 2nd Class Stamps | £ 4.08 | £ – | £ 4.08 | TO PAY |
| Wilko | A4 Paper 1 ream | £ 3.50 | £ 0.70 | £ 4.20 | TO PAY |
| Amazon | 24 x Mini Jumbo Toilet Roll – Pavilion | £ 30.84 | £ 6.16 | £ 37.00 | TO PAY |
| Ankerside | Car Parking – Vodafone visit | £ 1.67 | £ 0.33 | £ 2.00 | TO PAY |
| Clerk | Mileage Claim Dec-Feb | £ 7.20 | £ – | £ 7.20 | TO PAY |
| Lichfield DC | Building Control Inspection Fees | £ 336.00 | £ 67.20 | £ 403.20 | TO PAY |
| Staff | Staffing Costs | £ 3,881.90 | £ – | £ 3,881.90 | JANUARY |
| OPUS Energy Ltd | Electricity – Pavilion | £ 694.35 | £ 138.87 | £ 833.22 | DUE 24.02.23 |
| Croner HR | HR Fees | £ 124.71 | £ 22.18 | £ 146.89 | DUE 28.02.23 |
| Outstanding amount to pay | £ 3,013.92 | £ 397.78 | £ 3,411.70 | ||
| TOTAL EXPENDITURE | £ 25,659.30 | £ 4,924.62 | £ 30,583.92 |
b) To approve the 2022-23 Accounts and Bank Reconciliation to 14th February 2023. Appendix 6b
22/136. Items for the next meeting: : Model Publication Scheme, Code of Conduct.
22/137. Date, Time and Place of next Parish Council Meeting: To confirm the next Parish Council Meeting is to be held on Thursday 30th March 2023 at 6:30pm at Openfield Croft, The Pavilion.
22/138. Date, Time and Place of the Annual Assembly of the Parish Meeting: To discuss the date, time and place of the next Annual Assembly of the Parish Meeting.
NB: This is not a Parish Council meeting but a meeting of the parish electors. Electors are able to contribute to the agenda and participate throughout. The meeting is often used to celebrate local activities and debate local issues. Legislation dictates that this must take place between the 1st of March and 1st of June and no earlier than 6 o’clock in the evening. Local Government Act 1972 (legislation.gov.uk) The Chairman of the Parish Council, any two Councillors or six electors may call the Annual Assembly. It is chaired by the Parish Council Chairman if present.
22/139. Closed Session: To consider moving into a closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the sensitive nature of business to be discussed for items 22/140-142.
22/140. Payroll: To consider recommendation from a confidential payroll report (APPENDIX 7)
22/141. Playing Field Covenant: To consider covenant from conveyance documents 1939 and potential implications on use. (APPENDIX 8)
22/142. Pavilion Bookings and Pitch Hire: To consider some individual matters relating to pavilion and playing field hire and managing associated risk. (APPENDIX 9)