NOTICE OF A MEETING OF WATER ORTON PARISH COUNCIL
To be held at the Pavilion, Openfield Croft, at 6:30pm on Thursday 26th January 2023
Members of the public and the press are welcome to attend
You are invited to attend a meeting of Water Orton Parish Council to be held at the Pavilion, Openfield Croft at 6:30pm on Thursday 26th January 2023 at which the following business will be transacted.
If you have any queries regarding this information, please do not hesitate to contact the Clerk.
Kate Clover PSLCC
Parish Clerk
A G E N D A
22/101. Apologies: To receive and approve reasons for absence
22/102. Public participation: The meeting to adjourn for up to 15 minutes to allow for public participation. Residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration at the discretion of the Chairman. Members of the public wishing to raise issues which are not on the agenda should notify the Clerk, members of the Public may not take part in the Council Meeting itself. You are requested to send your comments to the Clerk by midday on the day of the meeting.
a) Members of the Public & Press
b) Reports from County and District Councillors (for information only) if present:
22/103. Declarations of Interest and dispensations: To receive Declarations of Interests and consider grant of dispensations of which written notice has been received by the Clerk.
22/104. Minutes:
a) To approve the minutes of the Parish Council meeting held on 5th January 2023 Appendix 1
22/106. Reports from Chairman and Parish Councillors (for information only):
22/107. Planning:
a) To note that no consultations have been received by NWBC since the previous meeting
b) To consider any comments the Council may wish to submit regarding the Dordon Neighbourhood Plan Consultation
22/108. Water Orton Carnival 2023: To consider the use of the Playing Field and the Pavilion for the Carnival on Saturday 17th June 2023. Appendix 2
22/109. Grant Applications: To consider a Grant Application for £1418 from 1st Water Orton Brownies (APPENDIX 3 – Confidential)
22/110. Bowls Pavilion Toilet Rebuild:
a) To consider the quotations for the enabling works
b) To consider the quotations for the fencing work
c) To formally approve the acceptance of the HS2 / Groundworks Grant and accept the terms and conditions of the Award Agreement
d) To formally approve a contribution of £15,000 from reserves to this project
22/111. Finance Committee:
a) To receive the draft minutes of the Finance Committee held on 18th January 2023 Appendix 4
i. To consider the recommendation from the Finance Committee under minute F22/09 and set the Fees & Charges for 2023/24
ii. To consider the recommendation from the Finance Committee under minute F22/10 to set up earmarked reserve funds and approve the transfer of funds to these from the general reserve fund.
iii. To consider the recommendation from the Finance Committee under minute F22/11 and set the Budget for 2023/2024.
iv. To consider the recommendation from the Finance Committee under minute F22/11 and set the Precept for 2023/2024.
v. To consider the recommendation from the Finance Committee under minute F22/12 to appoint Kim Squires Internal Audit Services.
vi. To consider the recommendation from the Finance Committee under F22/12 to open a current and savings account with Unity Trust Bank.
22/112. Steerings Committee:
a) To receive the draft minutes of the Steerings Committee meeting held on 19th January 2023 Appendix 5
i. To consider the recommendations from the Steerings Committee under minute F23/05 to update the Clerks contact details on the Freedom of Information and Grants Policies
ii. To consider the recommendations from the Steerings Committee under minute F23/05 that the existing policies 1-10 below are ratified and dated 26.01.23
iii. To consider the recommendations from the Steerings Committee under minute F23/05 that all policies have a review before date added of 27.7.23 and are referred to the Steerings Committee for review to be brought back to full Council before this date.
iv. To consider the recommendations from the Steerings Committee under minute F23/05 that the Council adopt the following template policies from WALC as they are referred to within the Parish Council’s existing policies but are absent.
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- Grievance Policy
- Complaints Policy (with an amendment as specified in the minute)
- Review and Evaluation Procedure (Appraisal policy)
- Disciplinary Policy
- Dignity at Work Policy
- Vexatious Complaints Policy
- Induction and Probation Procedure
v. For the Council to consider the LGA Model Code of Conduct against the NWBC Code of Conduct and the Councils existing code of conduct and to decide which template is preferred and refer back to the Steerings Committee for review before adoption.
22/113. General Maintenance
a) To note the Play Inspection Report from Cllr Chown
b) To consider small items of general maintenance
22/114. Clerk Report: To consider matters raised in the Clerk report including: Appendix 6
a) To consider the purchase of a replacement laptop and a subscription to Microsoft Business 365 for the Clerk (Standard £9.40 per month or Premium £16.60 per month)
b) To ratify the Council’s approval of the purchase of Commercial Van Insurance
22/115 Finance:
a) To approve the payment schedule for January and items paid under delegated authority since the previous schedule. Appendix 7
22/116. Items for the next meeting:
22/117. Date, Time and Place of next Parish Council Meeting: To confirm the next Parish Council Meeting is to be held on Thursday 23rd February 2023 at 6:30pm at Openfield Croft, The Pavilion.
22/118. Date, Time and Place of the Annual Assembly of the Parish Meeting: To discuss the date, time and place of the next Annual Assembly of the Parish Meeting.
NB: This is not a Parish Council meeting but a meeting of the parish electors. Electors are able to contribute to the agenda and participate throughout. The meeting is often used to celebrate local activities and debate local issues. Legislation dictates that this must take place between the 1st of March and 1st of June and no earlier than 6 o’clock in the evening. Local Government Act 1972 (legislation.gov.uk) The Chairman of the Parish Council, any two Councillors or six electors may call the Annual Assembly. It is chaired by the Parish Council Chairman if present.
22/118(2). Closed Session: To consider moving into a closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the sensitive nature of business to be discussed for items 22/119– 22/120.
22/119. Staffing Matters: To consider recommendations from a confidential staffing report (APPENDIX 8 – Confidential)
22/120. Contracts: To approve the countersignature of the main works contract for the Bowls Pavilion Toilet Rebuild.