NOTICE OF A MEETING OF WATER ORTON PARISH COUNCIL
To be held at the Pavilion, Openfield Croft, at 6:30pm on Thursday 30th March 2023
Members of the public and the press are welcome to attend
You are invited to attend a meeting of Water Orton Parish Council to be held at the Pavilion, Openfield Croft at 6:30pm on Thursday 30th March 2023 at which the following business will be transacted.
If you have any queries regarding this information, please do not hesitate to contact the Clerk.
Kate Clover PSLCC
Parish Clerk
A G E N D A
22/143. Apologies: To receive and approve reasons for absence
22/144. Public participation: The meeting to adjourn for up to 15 minutes (maximum of 3 minutes per speaker) to allow for public participation. Residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration at the discretion of the Chairman. Members of the public wishing to raise issues which are not on the agenda should notify the Clerk, members of the Public may not take part in the Council Meeting itself. You are requested to send your comments to the Clerk by midday on the day of the meeting.
a) Members of the Public & Press
b) Reports from County and District Councillors (for information only) if present:
c) Report from Police representative if present:
d) Report from HS2 representative if present:
22/145. Declarations of Interest and dispensations: To receive Declarations of Interests and consider grant of dispensations of which written notice has been received by the Clerk.
22/146. Minutes:
a) To approve the minutes of the Parish Council meeting held on 23rd February 2023 Appendix 1
22/147. Reports from Chairman and Parish Councillors (for information only):
a) To note the play inspection report from Cllr Chown
22/148. Co-option Candidates:
a) To hear a brief presentation from any co-option candidates
b) To consider the co-option of a candidate to the Office of Councillor for Water Orton Parish Councillor
c) Co-opted Councillor to sign Declaration of Office before the Clerk (if applicable)
22/149. Speeding Concerns:
a) To consider signing as a corporate body the community petition for a safe Birmingham Road, Water Orton:
We, the undersigned, call upon Warwickshire Highways Authority and Warwickshire Police to reduce vehicle speed on the Birmingham Road. The Petition will be presented to Warwickshire County Council, Warwickshire Police, and the Warwickshire Police and Crime Commissioner.
b) To consider a motion to:
- Support the 20’s Plenty for Warwickshire County Council campaign.
- Call on Warwickshire County Council to implement 20mph in Water Orton; and
- Write to Warwickshire County Council to request 20mph speed limits on streets throughout Warwickshire where people live, work, shop, play or learn, with 30mph as the exception on those roads, where full consideration of the needs of vulnerable road users allows a higher limit. Appendix 2
22/150. Planning:
a) To accept the meeting notes from a meeting between NWBC Planning, Flexdart Ltd and representatives of the Parish Council held earlier this week Appendix 3
b) To consider new application/s
| Reference | Address | Details | WOPC Comments |
| PAP/2023/0056 | Land At Junction Lichfield Road, Watton Lane, Water Orton, (Grid Ref: Easting 418776.93, Northing 291134.95) | Battery Energy Storage Site, substation compound, with associated infrastructure, fencing, access off Watton Road, drainage and landscaping | NWBC have granted extension to 2nd April 2023 for WOPC comments. WOPC raised comments on the pre-application PAP/2022/0584 |
| PAP/2021/0372 | Flexdart, Marsh Lane, Water Orton, B46 1NS | Development of 5 industrial units and extension to unit D for Class E (g) (i) (ii) and (iii) (offices, research and development and industrial processes. Class B2 (general industrial) and class B8 uses (storage or distribution). Application for replacement metals reclamation and recycling processing works dealt with by WCC (reference) | |
| NWB/23CM002 | Flexdart Ltd, Marsh Lane, Water Orton, Birmingham B46 1NS | Proposed Remodelling of Metals Reclamation and Recycling
Processing Works |
Comments due by 31st March 2023 |
c) To report decisions on previous planning applications made by NWBC.
22/151. Clerk Report: To note the Clerk report Appendix 4
22/152. Maintenance Committee: To note the draft minutes of the Maintenance Committee meeting held on 17th March 2023 Appendix 5 and to approve the actions and recommendations of the Committee including:
a) To ratify authorisation of small amounts of expenditure listed in the draft minutes relating to Groundsman Store lock change, ramp and spring planting.
22/153. Steerings Committee: To note the draft minutes of the Steerings Committee meeting held on 16th March 2023 Appendix 6a and to approve the actions and recommendations of the Committee including:
a) The adoption of the Code of Conduct Appendix 6b
b) The adoption of the Model Publication Scheme Appendix 6c
22/154. Complaints Committee: To approve the introduction of a complaints committee and the appointment of three members to this committee in line with the Council’s Complaints Policy.
22/155. Bowls Pavilion Toilet Rebuild:
a) To consider approval of additional costs in relation to the fire precautions for warning and escape required at the Bowls Club Pavilion as a condition of the Building Control approval for the toilet rebuild. Appendix 7
b) Project update
22/156. Grounds Maintenance 2023/24: To consider approval of the Grounds Maintenance contract with NWBC for 2023/24 at a cost of £6490.17 (ex VAT)
22/157. King’s Coronation, The King’s Wardrobe, High Street Safari:
a) Project update and community response
b) To consider the purchase of the High Street Safari and any associated costs
22/158. Church Clock: To consider payment towards the servicing and maintenance of the Public Clock at the Parish Church.
22/159. GOV.UK Domain & Microsoft 365 for Councillors:
a) To consider approval to purchase a gov.uk domain and associated costs.
b) To consider approval to purchase Microsoft 365 for Councillors and associated costs.
22/160. Finance:
a) To approve the payment schedule for March and items paid under delegated authority since the previous schedule. Appendix 8a
| Supplier | Payment Type | Invoice no. | Details | Net Amount | VAT | Total | Payment Status |
| M Jenkins Construction Ltd | BACs | 2 | Main Works – Stage 2 – Bowls Pavilion Toilet Rebuild | £ 17,760.00 | £ 3,552.00 | £ 21,312.00 | PAID 08/03/23 |
| Waterplus | DD | INV01388522 | Water – Pavilion | £ 11.14 | £ – | £ 11.14 | PAID 15/03/23 |
| BT | DD | M023 SC | Broadband – Pavilion | £ 28.21 | £ 5.64 | £ 33.85 | PAID 20/03/23 |
| OPUS Energy Ltd | DD | 73782181 | Electricity – Pavilion | £ 310.10 | £ 62.02 | £ 372.12 | PAID 24/02/23 |
| Staff/HMRC/NEST | BACs / DD | N/A | Staffing Costs | £ 3,695.09 | £ – | £ 3,695.09 | PAID MARCH |
| Total Paid | £ 21,804.54 | £ 3,619.66 | £ 25,424.20 | ||||
| Neil Hawkes Blacksmith | BACs | HB2015/408 | Kickball Panel repairs | £ 358.00 | £ 71.60 | £ 429.60 | TO PAY |
| Jerroms | BACs | JHBW553 | Payroll Fees Q4 | £ 150.00 | £ 30.00 | £ 180.00 | TO PAY |
| Croner HR | DD | C000649562 | HR Fees | £ 124.71 | £ 22.18 | £ 146.89 | DUE 29.03.23 |
| Outstanding amount to pay | £ 632.71 | £ 123.78 | £ 756.49 | ||||
| TOTAL EXPENDITURE | £ 22,437.25 | £ 3,743.44 | £ 26,180.69 |
b) To approve the transfer of £70,000 from Lloyds TSB to the Unity Trust Deposit Account.
c) To approve the removal of former Clerks and Councillors and the addition of the Clerk, Cllr Neil Bevan, Cllr Wendy Rees and Cllr Steve Stuart to the Lloyds TSB Bank Mandate.
d) To approve the closure of the Lloyds TSB account and the current account switch (including the transfer of remaining funds) to Unity Trust once the mandate issue is resolved.
e) To approve the 2022-23 Accounts and Bank Reconciliation to 24th March 2023. Appendix 8b
f) To approve a transfer from the Bowls Pavilion Toilet Earmarked Reserves to General Reserves of £7,000
g) To approve a transfer from the Elections Earmarked Reserves to General Reserves of £2,000
h) To approve the current Asset Register Appendix 8c
i) To authorise payment to HMRC of Employment Allowance of £1,300.44 in respect of 2022-23 (due by 22nd April) and £648.92 (2021-22), £679.78 (2020-21) and £384.64 (2019-20) when requested.
j) To consider acceptance of offer from payroll services
22/161. Items for the next meeting: Allotments (Maintenance Committee), Water Orton in Bloom, Friendship Site Bench Installation.
22/162. Date, Time and Place of next Parish Council Meeting: To confirm the next Parish Council Meeting is to be held on Thursday 27th April 2023 at 6:30pm at Openfield Croft, The Pavilion.
22/163. Date, Time and Place of the Annual Assembly of the Parish Meeting: To consider the proposed date, time and place of the next Annual Assembly of the Parish Meeting as Saturday 20th May 2023, at 6pm, at Water Orton Primary School.
NB: This is not a Parish Council meeting but a meeting of the parish electors. Electors can contribute to the agenda and participate throughout. The meeting is often used to celebrate local activities and debate local issues. It is chaired by the Parish Council Chairman if present.